Screenshot 2021 07 03 at 1.15.16 AM 730x350 1 - How to Streamline Your HR Department In 5 Easy Steps

It takes about $3,000 to start a new company.

However, the real cost is the time you’ll be putting in to get your company up and running. In order to increase productivity, save time, and be more successful in the long run, there are a few key things you should do daily or weekly. This article will discuss how to take advantage of cutting-edge software to streamline processes.

The perfect place to start is with your HR department. By doing simple things, such as going paperless, and automating training, you can free up time and money. Time and money that you can then put into scaling your business, instead of babysitting it. Are you ready to help your business grow like never before?

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Read on to learn the easiest ways to streamline human resources, once and for all!

  1. Understand the Goals of Your HR Department

No one wants to make unnecessary trips just to turn in papers or sign some documents. Thankfully, you can use an online HR system. One that can be used from anywhere by anyone with access rights.

Plus, these systems allow employees to fill out forms and submit them directly to supervisors with the click of a button. it’s quick, efficient and something your workers will love.

Paperless Benefits

No one likes clutter in their workspace; it makes it seem unprofessional and disorganized. The same is true for paperwork. Unfortunately, much of what you deal with as a business owner involves handling lots of official documents.

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Documents like receipts, contracts, tax returns, etc. Dealing with papers takes up valuable time that could be spent doing other work or just enjoying life outside the office. Thankfully, going digital will help you streamline all of your paperwork processes. The best part is, you can do it without investing lots of money hiring more people.

  1. Automate Training and Communication

You can make your life much easier, while also teaching your team how to be self-sufficient by automating training sessions. Make sure you choose an online HR system that is based on a learning management system (LMS). An LMS software will allow you to not only share information in the form of videos or presentations.

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You’ll also be able to track who has viewed them, and what they learned from them. Plus, with its easy communications tools like chat and forums, you can stay connected with all employees at once.

Another benefit of automation is that it reduces the time spent setting up meetings. The Time you could be using to reach out to new clients instead. It’s just another way to save time without giving up efficiency.

  1. Make a Cloud-Based HR System

It’s easy to spend thousands of dollars on office supplies as a business owner. With so many people coming in and out of your building every day, is it any wonder why you have to stock up on paperclips and printer ink like no one’s business?

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Thankfully, a cloud system can help you avoid the hassle of buying so many supplies. Instead, you’ll rely on digital tools, and online folders, which are easier to access anyways!

A cloud system will also make it easier when tax time comes. Knowing how to deduct your expenses, like office supplies or insurance, can be a great asset!

  1. Take Advantage of Security Tools

When you choose a cloud-based HR system, it’s important to invest in security measures. the last thing you want is for your information to fall into the wrong hands. There are lots of different ways cybercriminals can steal your data. Phishing scams, malware, and keyloggers are just some examples. Thankfully, there are plenty of affordable solutions that will make sure all your business information stays secure at all times.

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Investing in these simple but effective tools is the best way to avoid contract breaches or stolen identities with your team members. Not only does it keep everyone safe but also keeps your finances protected as well.

  1. Integrate Social Media

If you want a true business advantage these days, you have to take advantage of social media. Business owners who use it effectively see results in the form of increased brand awareness and higher profits.

One way to make sure your team is enthusiastic about using it as well is by making them feel they have a say in how it’s set up and administered. The best way to do this is with an online HR system that uses social intranet software that gives your employees direct access to company information and empowers them to suggest updates or changes.

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It also makes it easy for your workers to find everything from job openings on LinkedIn or training videos on YouTube. If you’re not already taking advantage of LinkedIn, you’ll need to change that ASAP.

With over 40 million followers, the platform provides essential services for business owners. The best part? You’ll get to do it all without needing assistance from an overpriced IT department. Everything is easy to navigate, and intuitive based.

  1. Assign a Project Manager

Assign a project manager to streamline and organize your company’s biggest projects. This person needs to be able to communicate well with all stakeholders. The PM will have many responsibilities in order to drive the project forward, including:

  • Assigning tasks for each stakeholder
  • Prioritizing projects based on business value
  • Tracking progress of each workstream
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Your project manager takes care of the above tasks, all while making sure everyone is working towards the same goals and timelines. This is why it’s important that each stakeholder understands their responsibility and is provided with adequate time, training, and tools needed to do their job correctly.

  1. Promote Effective Communication

Next, implement a performance management system to help identify strengths, weaknesses, and areas for development in each employee. Employees are more likely to be engaged in their work if they know what is expected of them. The performance management system will help identify strengths and weaknesses, which can lead to development plans tailored to the individual’s needs.

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There are also emotional benefits. A sense of clarity about how you’re doing in your job will make employees feel less anxious or stressed about their position.

Make sure all of your company’s leaders understand how to use the performance management system. For instance, you’ll need to train managers on how to conduct performance reviews with their direct reports.

Give managers training to conduct performance reviews with online data, so they can communicate effectively. Managers will be more confident conducting reviews with accurate, timely data provided in an easy-to-read dashboard.

  1. Develop an Exit Interview Process

Next, let’s look at how to streamline your hr department when it comes to exit interviews. You’ll need to make sure you have the right technology so that you know when people are leaving. Next, make it easy for them to exit your organization by making an easy online form with detailed questions about where they worked and why they left. Once this information is collected, store it in a place where it’s easily accessible for future use.

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Next, add a section to the exit interview process asking employees why they are leaving. That way you can improve processes based on their answers. Be sure to store employee feedback in a central location so that managers and leaders have access to valuable insights into their teams’ experiences.

Finally, use case studies and stories from past employees to educate current team members on how others handled similar situations. After fine-tuning your exit process, you can take advantage of services like WorkBright to perfect the onboarding process.

  1. Automate Exit Interview Questions

When you’re programming your automated exiting process, you’ll want to include the right questions. Questions like, “why are you leaving?”. Did you have a good relationship with your manager? What can we do to improve our employee engagement process?

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The answers to these questions can help you determine if attrition is due to problems within your company or whether it was a personal decision made by the employee. If your employee simply decided that they want to leave based on other opportunities, there’s not much you can do.

However, if there are issues with work/life balance or management style, then it’s important that you address them so that more employees don’t follow suit. To get started, write down all of the reasons why employees might leave and create a survey that asks employees about these reasons. Determine which factors are most important by using a questionnaire to ask employees why they might be leaving. Use the results of your analysis to find ways to improve employee engagement within the organization.

  1. Integrate Payroll With HR Services

Next, let’s look at how you can streamline your HR department when it comes to payroll. How do you pay their employees? You may be losing a lot of money because your system is never updated and doesn’t cover all your costs.

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By integrating payroll services with HR, you avoid overpaying or underpaying anyone. You’ll also be able to make sure your employees are paid on time, by streamlining the process.

The more complicated your payroll system is, the greater chance there is for error. Get a simple solution that integrates with your equipment and HR systems, so you can keep track of costs every day and make sure they are correct. You will also save money by avoiding costly mistakes.

  1. Outsource HR Work

Moving on, you should also consider outsourcing your human resources department, if it’s a good fit for your company. Outsourcing nowadays is very common, and for good reason. By outsourcing jobs, businesses can focus their time and energy on higher-level functions that contribute to the core business of the company.

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You’ll get better service as well as more room for growth within your budget! So what are some of the advantages that outsourcing has over hiring people in-house?

A lot of companies out there have built up a niche by being an expert at one thing or another. If you decide to build your internal HR team, you may only have a few things they are experts at. Don’t divert your expert’s attention on tedious HR tasks you can outsource. Instead, let them focus on growing the company’s revenue.

Another advantage of outsourcing is that it saves you the time and money required to train new employees. When a new employee comes on, they require training which might also mean hiring an extra supervisor or team lead for them. Let’s say you decide to move one or more people from one department to another. They’ll be completely green when it comes to what the job requires. It would take them a long time before becoming efficient at their new jobs.

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Outsourcing in this regard will have someone who has already been trained by another company and understands what their responsibilities are, as well as how important certain tasks are!

Thanks to this transfer of knowledge, your HR administration will not only be able to perform tasks much more efficiently but will probably be able to take on several new things as well.

  1. Use Savings Wisely

One concern you might have with outsourcing is the up-front cost. The cost associated with making an investment in hiring someone from outside your company isn’t for everyone. However, if you use the savings from outsourced employees for marketing and promotions then oftentimes it ends up paying off quickly!

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Besides setting aside money for promotions, another thing that we’d suggest doing when considering switching to an outside source for HR is to set up some sort of sliding scale for their pay. As your business improves financially, you can offer a better salary to the people who are managing human resources. Keep in mind that outsourcing will not work for every company, so do an analysis on how this would work for yours before taking any actions.

Start Saving Time and Money

It’s time to start saving money! The first step towards streamlining your HR department is automating your training and going paperless. These simple changes can save you a lot of money! For one, you’ll be able to instantly save on your office supply budget.

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Everything you need will simply be a click away, thanks to a cloud-based HR system. You’ll also be able to get back more of your most valuable resource, time!

Start looking into different software programs, to find the perfect one for automating your HR services. For more advice, read another guide.

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